It’s early November: Where should I be in the visa process?

At this stage, all students should have complete the Student Information Form and uploaded a copy of their passport.

Remember that you cannot apply for your visa until you receive official supporting documents from NYU Shanghai. Admission Notices for students who have completed the Student Information Form and uploaded a copy of their passport will begin to be distributed within the next few weeks.

A reminder that all visa/immigration questions should be directed to OGS at 212-998-4242 or ogs.outbound@nyu.edu.

Immigration Information for Newly Admitted Students

The Office of Global Services (OGS) works with all admitted students to help you understand the visa and immigration requirements for your semester abroad.  You should have received an introduction email earlier this week from OGS. Please take note of the following:

IMMEDIATE REQUIREMENTS:

    • Passport must be valid for 6 months after the end of your program.
    • Please use your NYU email address (Net ID) to access this link.
  • Read OGS Visa Instructions

If at any point you have visa/immigration questions, do not hesitate to contact OGS at 212-998-4242 or ogs.outbound@nyu.edu. Falling behind on your immigration requirements will jeopardize your ability to study abroad this Spring.

International Students – Maintain Your Status While Away

If you are an international student in the United States, you may have questions about how to maintain your immigration status in the US while you study away at NYU Abu Dhabi next semester. The Office of Global Services is here to help! Please visit the OGS website (scroll all the way down) for more information about what you need to do before you leave/return to the US.  Please contact ogs@nyu.edu with any questions regarding your status as an international student.

Visiting Students: Set up NYU Email

Visiting students, if you have confirmed your place in the program, you are now eligible to activate your NYU email.  You should do so ASAP!

Activating your account will give you access to your NYU email, and, beginning October 25, will allow you to use the shopping cart functionality in Albert to prepare for course registration. Any student who confirms after that date will have access to the shopping cart within 24-48 hours.  

It’s important that you activate your NYU email account ASAP so that you can move forward with your study away plans. Additionally, using your NYU email is vital since we will begin sending the blog updates and other communications to this email only (don’t worry — we’ll give you a heads up before we do that). NYU’s Bursar’s Office will also send your eBill just to your NYU address at the end of November, and you don’t want to miss that!

If you have not activated your NYU netID yet (you were prompted to during the application process to be able to check if materials were received), you must first do this:

  • Activate your NYU NetID and create your password. Your NetID can be found in your original acceptance email (from global.admissions@nyu.edu), and is usually a combination of your initials and a few random numbers (for example, mine is: jps566).  To activate your NetID and set your password, go to the NYU Information Technology Services (ITS) “Start” page (http://start.nyu.edu).  Enter your NetID, click on the “Start” button and follow the online instructions.  To complete the process, you will also need your date of birth and the University ID number (also known as your N-number) assigned to you.  You N number can also be found in your acceptance email; it is the number that starts with an N at the top of the email (for example N12345678).

If you forgot your netID or N number and cannot locate the email that was sent to you with that information, please email me and I will help you. Please look for your admission email first.

To then activate your email simply:

  • Return to start.nyu.edu and enter your netID
  • On the next page, enter your NYUHome password.
  • On the next page, click on the “Activate NYU Google Account” option.
  • Presto, your NYU email account is created!

You can also set up mail forwarding. After signing into NYUHome, click on “Preferences” on the top of the page, then find the “Mail Forwarding” option under “Your Email”, and click “Edit”. From there, click on “Add a Forwarding Address” and enter the email where you would like the NYU email correspondence to forward.

Reminder: Student Information Form & Passport Copies Due to OGS

All students must complete the Student Information Form and upload a copy of their passport to OGS.  These two steps must be completed in order for NYU Shanghai to produce your immigration documents and for OGS to communicate other key steps in the visa process.

If you are currently in the process of renewing your passport, please inform OGS either via the Student Information Form or via email at ogs.outbound@nyu.edu.  You will still receive reminders from our office to complete the upload, and it’s imperative that you upload the copy as soon as you receive your passport.

Passport Information, Including NYU Passport Drive

In order to study abroad, all students must have a passport that is valid for at least 6 months beyond your time abroad (i.e. beyond November 2017). This is mandated by the government of the country where you will be studying!

If you do not have a passport, or your current passport expires before the date above, you should take immediate steps to obtain or renew it. Due to the limited time between now and the start of the program, you are strongly encouraged to apply for a passport with expedited service. Standard service for US passports takes 4-6 weeks, however we need a copy of your passport far sooner than this. Expedited service takes 2-3 weeks which is our recommendation (Please note there is an additional charge for expedited service if needed). Keep in mind that if you require a visa for your study abroad program, your visa process may take a number of weeks as well. US Passport Agencies can also expedite the process further with a letter from our office. If you would like to pursue that option, please send us an email at ogs.outbound@nyu.edu and we will be happy to supply it.

Additionally, NYU OGS is hosting a Passport Drive this Friday, October 14th, from 10am-2pm.  Representatives from the US Department of State will be accepting US passport applications.  If you have not applied for or renewed your passport, we strongly recommend you attend. Additional information can be found here.  Registration is required.
Non-US citizens should contact their local embassy or consulate for information about their passport renewal process. You can find a complete list of embassies and consulates worldwide here.

Introducing: The Office of Global Services (OGS)

I wanted to take a moment to introduce myself, your OGS advisor. My name is Aaron Reynolds and I will be your primary contact person for all visa related questions. Please keep in mind that Jessica Levin and the rest of the Global Programs team will be your primary contact for everything non-visa related to your semester abroad.

On Tuesday, October 11 you should have received an email directly from our office. This email highlights our comprehensive visa instructions which will help guide you through the immigration process. At this time, you should focus on uploading a copy of your passport as well as completing the Student Information Form.

You will work with an advisor at OGS to ensure that you are able to arrive at your study abroad site with the appropriate documentation to study.  You will receive emails from OGS, but know that I am your primary contact for immigration related questions and you can reach out to me at aaron.reynolds@nyu.edu or 212-998-4128.

OGS Contact Information:

  • Email ogs.outbound@nyu.edu
  • Gchat: Add ogs.outbound@nyu.edu to your gchat contact list and reach out anytime you see us available!
  • Call +1-212-998-4242 (Monday-Friday, 9am-5pm Eastern Time)
  • Starting October 17*, walk-in Advising Hours at 383 Lafayette Street are:
    • Monday, Tuesday, and Friday from 10:00am – 4:00 pm
    • Wednesday and Thursday from 11:00am – 5:00pm

*If you need to meet with an advisor between now and Monday, October 17, please contact your advisor (information above) to schedule an appointment.

Save the Date – Mandatory Pre-Departure Orientation

Save the date! All students currently in the New York area are expected and required to attend the NYU Shanghai Pre-Departure Orientation on Saturday, November 5. No exceptions.

If you are unable to attend because of religious observance, you must email me by October 21st. Alternative arrangements will be made for those students.

If you are currently studying outside of New York, don’t worry — we will also make alternative arrangements later in the semester so you receive all the same information.

Meet Your Site Representative

jessica-street

As you begin navigating the pre-departure process leading up to spring 2017 in Shanghai, I am here to assist along the way.  Whether this means you choose to make an appointment with me, send me an email, Skype, or simply keep up with all weekly blog posts and to-dos, know that I am your point person.

Aside from any recommended social events, NYU students in the Washington Square area can expect to meet me in person at the required pre-departure orientation.  Otherwise the majority of my communications will come electronically, but know that I am always happy to meet in-person to clarify any uncertainties.  Here is my contact information:

  • Email: jessica.levin@nyu.edu
  • Phone: +1-212-998-4284
  • Office: 383 Lafayette Street, 4th Floor (contact me to make an appointment)

I am incredibly excited for you all to have an amazing study away experience, and look forward to working with you in the lead up to February!